- Passwords - Keep passwords confidential. Do not leave where other staff can easily find it (e.g. post-it note or simple text file on the shared drive) or to tell other staff what it is.
- File management - Delete old or irrelevant files from your storage area on a regular basis. Many companies give fixed quotas to staff to encourage this behaviour.
- Tidy desk policy - Keep desk clear. Do not leave any documents lying around. This type of rule has many purposes - it encourages staff to file their documents properly, it reduces fire risk with no loose paper, it gives customers and suppliers a good impression when they come to the office. It provides a better working environment for others.
- Computer management - Ensure that all software is licensed for your use. To encourage this behaviour, quite often the IT staff can scan a computer remotely and will be looking for unauthorised installations.
- Training schedule - make use of the training facilities available to you to ensure you are up to date and are within professional requirements.. Quite often, companies will include a training plan as part of the staff appraisal. Also some professional institution need evidence of on going training to remain competent.
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ICT and Ethics